Project Administrator

Requisition Number: 2024-1350-16

We are looking for a motivated and passionate Project Administrator to join our team to support our Charlotte, North Carolina office. Are you ready to contribute your experience to support our company goals? Join us at S&ME!

As the Project Administrator committed to contributing to the success of our company and its employees, has great time management and strong organizational skills, and can work independently, take initiative, set priorities, and see projects through to completion you will play a crucial role in supporting project management activities.

Your Day-to-Day:

• Client Onboarding and Documentation Management: Streamline client onboarding and paperwork, manage certificates of insurance and project efforts, and handle client-required reporting, programs, and fleet-related tasks.
• Project Data Organization and Reporting: Organize project data for audits and oversee document control, coordinate records management for field staff, and support client invoicing and lab activities through accurate data entry.
• Presentation and Report Preparation: Prepare materials for presentations and reports.
• Employee Report Verification and Issue Reporting: Verify the accuracy of employee reports and timesheets and report issues to project managers or management.
• Administrative Support Coordination: Support client invoicing and lab activities through accurate data entry.

What You Bring:

• A High school diploma or GED
• An Associate degree in business or accounting, a plus
• A minimum of 3 years of experience in a relevant field
• Advanced workable knowledge of contract terms, including hourly, lump sum, and not-to-exceed, and how they are applied and administered in the billing process
• The ability to work well under deadline situations and respond to changes in priorities
• Intermediate to advanced computer literacy, including word processing, spreadsheets/excel, and accounting software
• Basic knowledge of the project structure in a client/consultant business environment
• A Notary Public Certification, a plus

We Are S&ME:

For over 50 years, our collaborative approach to geotechnical, civil, environmental, and construction materials has offered innovative solutions to solve our clients' most complex challenges. Together, our work results in lasting positive community impacts across the country.

Collectively, we are 1000+ proud employee-owners across 10+ states and value eager, passionate, honest, and hard-working employees who strive to make positive impacts on our communities. With employee ownership at our foundation, we are all vested in the success of each other and S&ME. We know that creating an environment where employees can grow and flourish, both professionally and personally, leads to our collective drive for success. That's why we put our employees first in everything from safety to opportunity.

What We Offer:

We offer a generous benefits package with a full suite of options, including well-being programs to support you and your family, as well as the development resources you need to advance in your career. We also believe in a flexible working environment, allowing you and your manager to determine how you can work most effectively and collaboratively to meet your client, team, and personal commitments.

• Competitive Compensation
• Medical, Dental & Vision Plans with HSA and FSA options
• Employee Stock Ownership Plan (ESOP)
• 401K with Company Matching
• PTO with Rollover
• Maternity/Paternity Leave
• Credential Incentive Program
• Tuition Reimbursement
• Company Vehicle with Gas Card for Project-Based Work
• $2,000-5,000 Referral Bonuses
• & More!

If you are seeking a challenging and rewarding career with a firm committed to our employees and providing quality service to our clients, join us!

This is a full-time position with competitive pay based on experience. The successful candidate must meet the requirements of the company's Fleet Management Program, Substance Policy, and Reference Check Program. Submit resume, cover letter, and salary expectations for consideration. Only qualified candidates with acceptable employment eligibility verification (I-9) will be considered. Visa assistance is not provided. S&ME reserves the right to fill this position with an internal or external candidate at any time during the search. S&ME is not responsible for unauthorized job postings or submissions of resumes using external links/websites.

No candidate/recruiter calls, personal calls, or walk-ins are accepted.