University Program Specialist II
Charlotte, NC 
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Job Description
University Program Specialist II
Please see Special Instructions for more details.
  • If there is a document you feel is relevant to this position that you would like reviewed with your resume and application you may upload it to the "Other Documents" section of the Applicant Documents.
  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.
Position Information
General Information

Position Number 001316
Vacancy Open to All Candidates
Working Title University Program Specialist II
Position Designation EHRA Non-Faculty
Employment Type Permanent - Full-time
Months per Year 12
Work Schedule
8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary
Hours per week 40
FLSA Status Exempt
Division Academic Affairs
Department Academic Affairs (Adm)
Work Location Cato 2nd Floor
Salary Range
Primary Purpose of Department
Aligned with the institutional goals from UNC Charlotte's 2021-31 strategic plan to "provide students a unique, comprehensive, intellectually rigorous education", "achieve national prominence as an emerging, top-tier research university", and "advance the research mission by recruiting, nurturing, and retaining world-class, diverse faculty, staff, and students", the Faculty Affairs unit will work to increase faculty success, amplify the recognition of faculty accomplishments, enhance faculty practices, and foster collaboration.
Primary Purpose of Position
The position is responsible for independently performing a wide range of complex Human Resources actions, for full-time faculty positions recruitment, appointments, record creation process, compensation, special pay for Full-time Faculty positions and providing process consultation services in the Academic Division. This position will conduct position review/analysis associated with the establishment of new EHRA Full-time faculty positions, the modification of existing EHRA Full-time faculty positions, and all corresponding salary administration consistent with Federal, State, System Office, and University guidelines and policies. The position is responsible for the Academic Affairs Division, recruitment and hiring actions in Niner Talent for Full-time Faculty and Staff positions. Provides support and consultative services to departments as regards potential full-time faculty position design or classification needs.
Summary of Position Responsibilities
  • Responsible for Academic Affairs Division review, validation, and approval of Special Pay request for Full-time faculty positions in Niner Works following established procedure to ensure the accuracy of faculty data, compensation, and provide feedback for college business support staff. This includes processing PD7, updating tracking log, to ensure its accurate and track faculty pay and faculty data, to make sure that the 3/9 full time faculty compensation is adhered to.
  • Responsible for supporting Full-time faculty program by managing and setting submission deadlines in collaboration with other university central and academic office timelines. This position serves the subject matter expert (SME) and Administrative Superuser for EPAF approvals and processing.
  • Responsible for maintaining the EPAF workflow system for all EHRA Full-Time Faculty job assignments, checks information on EPAFs for accuracy, advises customers with procedural questions, and has the authority to return EPAFS when incorrect.
  • Provides training to the end user on the EPAF system twice a year and on an individual basis as needed.
  • Serves as the division level Administrative Superuser and EPAF administrator for all full-time faculty and special payment errors. Has the ability to utilize E-Print to access error reports, ability to recognize errors, then researches and analyzes specific errors and advises on processes to correct errors. Works under tight payroll deadlines to meet payroll dates. Project management responsibilities include the authority to review and approve or disapprove Approver level access in Banner.
  • Responsible for Academic Affairs Division, recruitment and hiring actions in Niner Talent to ensure all payroll actions meet payroll and deadlines and provide feedback for college business support staff. Annually administer in-depth training on system access, full-time faculty guidelines and policies, as well as on-demand and scheduled training for new faculty administrators and business office staff. Responsible for review of new full-time faculty hires in Niner Talent.
  • Analyzes the posting process for completion and responsible for compliance related duties for posting information, EEO and applicant reporting to comply with audit procedures.
  • Responsible for supporting classification review, analysis, and determination of positions submitted for establishment or reallocation of positions. Applies sound principles of job measurement (position analysis) and salary administration and design. This position supports determining equitable salary adjustments in compliance with State policy and/or System Office guidelines as requests are submitted. Conducts equity analysis/comparisons to determine if equity requests are eligible for approval.
  • Manages the creation of full-time faculty positions records in Niner Talent, Banner HR, and Perceptive Content.
  • Utilizes in-depth knowledge of all Federal (FLSA, ADA, Equal Pay Act, etc,), State (General Statute 126), System Office, and University legal mandates, policies, procedures, to provide guidance to full-time faculty positions.
Minimum Education/Experience
  • Bachelor's degree in a business related field, or Public Administration, Human Resources, and three years of experience related to the area of assignment; or related business area equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Education, Knowledge, Skills and Experience
  • Prior Human Resources or project management experience at a University
  • Excellent written and oral communication skills
  • Experience using Human Resource Information Systems (PeopleAdmin, Banner HR and Finance)
  • Advanced level Microsoft Office Suite experience with demonstrable skills in the use of Excel.
Necessary Certifications/Licenses
Preferred Certifications/Licenses
Special Notes to Applicants
  • If there is a document you feel is relevant to this position that you would like reviewed with your resume and application you may upload it to the "Other Documents" section of the Applicant Documents.
  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.
Posting Open Date 05/03/2024
Posting Close Date
Open Until Filled Yes
Proposed Hire Date 08/01/2024
If time-limited please indicate appointment end date
Contact Information
Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • UNC Charlotte Website
    • HERC Job Board
    • Inside Higher Education
    • Circa (formerly known as Local JobNetwork)
    • Another Website
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Other
  2. Where did you learn about this posting?

    (Open Ended Question)

  3. * Do you have experience in the creation of databases using either Excel, Google sheets or other program? If yes, please explain your experience.

    (Open Ended Question)

  4. * Do you have professional experience or knowledge using Human Resources Management Systems?
    • No
    • Yes
  5. * Please describe your professional experience or knowledge using Human Resources Management Systems.

    (Open Ended Question)

  6. * Please describe your professional experience reviewing, analyzing, and documenting technical processes with regard to Ellucian Banner or another Enterprise application systems.

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume / Curriculum Vitae
  2. Cover Letter / Letter of Interest
  3. Contact Information for References
Optional Documents
  1. Unofficial Transcripts
  2. Other Document

The University of North Carolina at Charlotte is an Affirmative Action/Equal Opportunity employer and an ADVANCE Institution that strives to create an academic climate in which the dignity of all individuals is respected and maintained. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, gender identity or sexual orientation.


 

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Job Summary
Company
University of North Carolina Charlotte
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Work Hours (i.e. shift)
40
Required Education
Bachelor's Degree
Required Experience
3+ years
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